Give guests everything on their phone
QR code in every room opens your full guest information — WiFi, dining, check-out, local tips. Update it instantly from your dashboard.
Use cases
Common workflows
Different teams apply the same QR workflow in different ways.
Room welcome cards
Bedside QR replaces the printed welcome folder — guests scan for WiFi, dining, and check-out in one place.
Elevator and corridor signage
Breakfast hours, pool schedule, and gym access QR — guests get current information without asking staff.
Reception desk brochures
Local recommendations QR — curated dining and activity guide always reflects the latest closures and openings.
Key card sleeves
QR on the key sleeve gives guests the full guide the moment they enter their room.
In-room dining menus
QR replaces the laminated room service card — updated seasonally without re-laminating every room.
See setupCheck-out reminder cards
QR with checkout instructions, luggage storage, and late checkout request link — placed on the desk the night before.
Setup guide
How to set it up
From setup to live in a few minutes.
- 1
Create your guest information document
Compile WiFi credentials, check-in/out times, breakfast hours, dining options, local recommendations, and any other guest information into a single PDF.
- 2
Upload and create the QR code
Upload the PDF to Qrinly. A QR code is generated that opens the document directly in the browser — no download required.
- 3
Place in every room and guest area
Print on bedside welcome cards, bathroom mirror cards, key card sleeves, or elevator signage.
- 4
Update without touching a single room
When WiFi changes, hours update, or seasonal menus change, replace the PDF in your dashboard. Every code in every room updates instantly.
Dynamic links
Why dynamic links improve this workflow
An editable destination keeps your workflow flexible — update where customers land without reprinting or resharing.
Update WiFi without re-printing
WiFi passwords change. Update the credentials in your PDF once and every room card reflects the new password.
Seasonal information updates
Swap summer pool hours for winter, update the seasonal restaurant menu, change opening times for holidays — all without touching the rooms.
Real-time service changes
If the spa closes for maintenance or breakfast moves temporarily, update the guide immediately — guests see the current information regardless of when they arrived.
Track what guests access most
See which sections of the guest guide are most viewed — dining, transport, WiFi — and optimise accordingly.
Replace entire welcome folders
One QR code replaces a 12-page printed booklet. Guests access more information from their phone than they would ever read from paper.
Multiple language versions
Redirect to language-specific guides based on guest segment, or host a multilingual PDF — no separate print runs needed.
Where to use it
Recommended placements
Choose placements where the scan is easy and the intent is clear.
Comparison
QR guide vs printed welcome folder
How hotels share guest information — and which method stays current.
One scan opens all information — always current, no reprinting, no distribution lag when details change.
Expensive to produce and reprint. Out of date the moment WiFi passwords, hours, or menus change. Guests rarely read them fully.
Creates a bottleneck at peak check-in. Guests forget immediately. Cannot scale at volume.
Why it works
Why teams use Qrinly for hotel information
A hotel information QR code gives guests instant access to everything they need without calling reception or reading a printed folder that may already be out of date. Breakfast hours, WiFi credentials, check-out instructions, in-room dining, local recommendations, and spa access — all in one scan. When information changes — a new WiFi password, updated pool hours, a seasonal restaurant menu — update the PDF or linked page from your dashboard. Every room reflects the change immediately, with no reprint, no refolder, no circulation delay.
- All guest information in one scan — no printed folder to update or replace
- Reduces reception desk enquiries at peak check-in and check-out periods
- Update information instantly — new WiFi password reflects in every room simultaneously
- Works on any smartphone — guests scan from the bedside card without any app
- Track which information pages get the most views to optimise content
Examples
Real-world examples
How different teams apply this workflow in practice.
Boutique hotel
Room QR replaces the printed welcome folder — saves reprint costs and guests always see current information.
Serviced apartment
QR on the front door provides check-in instructions, WiFi, and local tips — no reception required.
Business hotel
Desk QR with meeting room booking, breakfast pre-order, and concierge contact — all in one document.
Resort
Room QR replaces a 12-page booklet with spa, pool, dining, and activity information — updated seasonally.
Hostel
Bunk card QR with WiFi, house rules, and local transport guide — updated whenever routes or hours change.
FAQ
Frequently asked questions
Related use cases
Related technologies
Give every guest a better arrival.
QR in every room opens your full guest information — always current, updated instantly. Free, no account required.
Free to start. No credit card required.